Documents Library

This Downloads page is the Library where all District 9650 documents will be stored

Where ever possible the document will be in the universal pdf format. We will endeavor to have fillable forms in the writable pdf.

District forms - The standard file format is a pdf document. Other file types are Word, Excel and Powerpoint presentation.
Pdf documents are regarded as a safe - virus and malware free file format.  You can download a free pdf reader here

Title Pdf File Description Date
DIRECTORY:        

District Directory -

(See District Information tab for current contact details)

 
 
   Part 1 - Pages 1 to 37 only
  Part 4 - Pages 120 - 137
 July 2019
       
Title Pdf File Description Date

ADMINISTRATION:

       

CLUB & DISTRICT CONSTITUTIONAL ISSUES:

       

2016 Essential Changes from the Council on Legislation for Clubs & Districts

  Circulated by Joy Walker June 2016 June 2016

RI Constitution

  RI Constitution as at 2019 Council on Legislation July 2019

RI ByLaws

  RI Bylaws as at 2019 Council on Legislation July 2019

Procedure for Updating club constitutional documents 31.07.2016

    Current Aug 2016

Club constitution cover & front page 31.07.2016

  Add your club's name and details to these two pages and use as the cover for the constitution in the line here below  Current Aug 2016

Club constitution 2019 (RI & NSW law compliant) 31.07.2019

  This constitution needs the addition of the two cover pages in the line above July 2019

D9650 2016 Recommended Club Bylaws 31.07.2016 (updated 12.08.16)

  These can be altered according to club's preferences Current Aug 2016
Fair Trading Form A6 for lodging Changes in Constitution & By Laws   Use This form following your AGM to lodge your Changes at Fair Trading Current November 2016

A Rotary Club as an Incorporated Association 31.07.2016

    Current Aug 2016

Resolution to be put to the District AGM in Laurieton March 2017 

    Feb 2017 
Council on Resolutions for 2017 PowerPoint - for Information   The Council on Resolution meets every year in November to debate and vote on resolutions. Current 2017

Council on Legislation -  Proposed legislation for COL 2016

  Legislation to be voted on by our delegate PDG Ken Hall.  Contact him for information, or with your input on proposed changes Sept 2015

District Governor Nomination Application Form

     

District’s Rules and Code of Policies
 

  The rules required by RI and NSW for the District to be incorporated. Ver 2014 Feb 2017

OTHER ADMINISTRATION DOCUMENTS:

       

Authority to Fundraise

     27/04/14

District Assets Register

    16/01/18

Propose New Member

   Current 2017 17/05/28

Couples Discount Application form

Available for a discount of D9650 District Dues July 2015

Club President's Timeline  -  Preparing for your year

     

Expense Claim Form for D9650

    January 2019

Fair Trading - Annual Returns  -  Form A12

   Current 2015 18/03/11

Fair Trading - Notice of appointment of public officer & Notice of change of association address  -  Form A9

   Current 2015 18/03/11

Fair Trading - Application to change Constitution  -  Form A6

  Current 2015  
Insurance Documents Table   Current information 2019 02/06/2019

Insurance Asset Register

  Current 2015

19/06/11

Insurance Project Event proforma as at July 2019

 

Use this form when applying to District Insurance officer Brett White for coverage of club events from July 2019. Send to 

 Brett White brett@bdwmanagementservices.com.au   Mobile  0427 659 606

 

July 2019

Insurance Risk Management form as at July 2019

Use this form in addition to the Project Event form above when applying to the District Insurance officer Brett White for coverage of club events from July 2019. Send to

  Brett White                                                 brett@bdwmanagementservices.com.au     Mobile  0427 659 606

July 2019

Claims

 

     

General Release and Indemnity form as at July 2019

 

Use this form in addition to the Project Event form and Risk Management form above when applying to the District Insurance officer Brett White for coverage of club events from July 2019. Send to

  Brett White                                                 brett@bdwmanagementservices.com.au     Mobile  0427 659 606

July 2019  
Rotary Youth Volunteer Information and Declaration Form (Form 3)

Use this form in addition to the Project Event form and the Risk Management form above when applying to the District Insurance officer Brett White for coverage of club events involving personal work with young people under the age of 18 being directly supervised from July 2019.  Send to 

  Brett White                                                 brett@bdwmanagementservices.com.au     Mobile  0427 659 606                

July 2019

Does not include indemnity clause

 
Travel authorisation form   This form to be submitted to DIO prior to the commencement of any Overseas Travel Updated 10/06/19

Risk Management
      The word version is an interactive template than can be filled out, saved and emailed to the district insurance officer

Risk Management Form, Assessment Check List and Rotary Insurance Proforma Updated 10/06/19

District Strategic Plan 2014-17

   

13/12/14

Title Pdf File Description Date

CLUB SERVICE:

       

Club Administration Manual 2016-19

     

District Trophies application 2018-19

  Feb 2018

Updating Membership for Club Invoice July 2015

    June 2015

RESOURCES FOR 2018-19:

       

Presidential theme & citation

 

The Rotary Citation recognizes Rotary clubs that support each of our strategic priorities by completing certain activities. Clubs have the entire Rotary year to achieve the citation’s goals.

Jan 2018

Club President's Manual 2016-19

  Use this manual to plan and organise your year Jan 2018

Rotary Foundation reference guide

 

This guide will make possible projects, funded with Foundation grants, that bring sustainable improvement to communities in need.

Jan 2018

Rotary Club Health Check

 

A club health check can help to diagnose problem areas and prescribe remedies. Use it to take a step to maintain your club's health and preserve its value for members and the community.

Jan 2018

Youth Protection Resources

 

The Youth Protection Guide is a comprehensive guide to providing a safe and secure environment for all youth involved in Rotary programs and activities; it can be modified to comply with local laws, etc.

Jan 2018

Connect to Membership Leads

 

Membership leads route prospective members to you to help you grow membership. By signing in to your My Rotary account, you can see a list of your preospective, referred, and relocating or returning members in one place.

Jan 2018

Leadership in Action

 

Business and community leaders share a drive to continue developing new skills, both personal and professional. Start with Rotary’s Leadership in Action guide to bring people together to strengthen their skills and their club.

Jan 2018

Countdown to History - the end of Polio in sight

    For guidance in preparing for the amazing end of polio, go to this website https://www.endpolio.org/ Jan 2018
Title Pdf File Description Date

COMMUNITY SERVICE:

Club Community Service  Service Projects) Manual 2016-19

     

ARH  -  Australian Rotary Health fighting mental illness in the digital age

     

ARH  -  How can you support Australian Rotary Health?

    May 2015

Rotary Australia Benevolent Society (RABS)

    Sept 2015
 
 
       
Title Pdf File Description Date

DISTRICT CORRESPONDENCE:

Minutes of 2014 AGM   Minutes of 2014 AGM, held in Coffs Harbour  
Rotary District 9650 Central / Secondary Schools emailing list   Email list of all secondary schools in D9650 as at October 2017  
Rotary District 9650 emailing list grouped into Public and Private Schools   Schools grouped Public and Private with semi colon; comma, delimited  
       
Title Pdf File Description Date

 FOUNDATION:

       

Training Materials 2018-19:

       

District_Assembly_2018.1_Global Grants

    April-May 2018

District_Assembly_2018.2_District Grants

    April-May 2018

District_Assembly_2018.3_Fundraising

    April-May 2018

District_Assembly_2018.4_Role_of_the_Foundation_Director

    April-May 2018

PETS Feb 2018 Rotary Foundation  -  Powerpoint

  Supporting the Rotary Foundation Feb 2018

Foundation Powerpoint for District Team Training 10 Feb 2018

    Feb 2018

District Conference Powerpoint  -  How the Foundation is helping Youth

  This Ppt was for the last presentation in a Session about Youth Programs and this shapes its focus.  You may wish to change the first slide or two. March 2018

Script for the Powerpoint above

  This is the script used for the Powerpoint above. Again, you may want to change it. The red signs indicate when to click to move to the next slide or point within a slide. March 2018

Every Rotarian Every Year Feb 2018 Rotary Foundation  -  Powerpoint

  A program for all Rotarians to provide support for the Rotary Foundation Feb 2018

Foundation Giving Programs Feb 2018  -  Powerpoint

  Different ways Rotarians can give to the Foundation Feb 2018

PolioPlus Fact Sheet Sept 2017

    Nov 2017

PolioPlus Facts & Figures Sept 2017

    Nov 2017

Global Grant Low Cost Shelter Guidelines

    Nov 2017

Global Grant Simple Schools Guidelines

    Nov 2017

Your Rotary Legacy - Bequest form & brochure

    Aug 2015

D9650 Centurion Application form

    August 2017

Community Assessment Tools (needed for Global grants from July 2018)

    Nov 2017

Foundation Contribution Form

  Application form August 2016

Multiple Donor Form

   Application form August 2016

PHF Recognition Transfer Request Form

  Application form August 2016

Ways to Give Brochure

    August 2015

Paul Harris Society Brochure

    August 2015

Foundation Reference Guide

  Updated Dec 2015 Aug 2016

Foundation Handout for District Assemblies 

       

Foundation Powerpoint for clubs

  Prepared by PDG  M Stack for club presentations  

Foundation Powerpoint for District Assemblies

     

Polio Powerpoint 

  Useful for informing or reminding people about this devastating disease Feb 2019

Foundation Powerpoint for clubs

  Very short  -  features six areas of focus for global grants Feb 2019

History of the Rotary Foundation Powerpoint  

  Use for Centenary events & meetings Feb 2019

District Grant Application form D9650 2019-20

      Aug 2019

 Memorandum of Understanding for Foundation Grants 2019-20 (MOU) 

    Aug 2019

Terms and Conditions for Rotary Foundation District & Global Grants Updated August 2019

    Aug 2019

Club Qualification for D9650 Foundation Grants 2019-20

    Aug 2019

      D9650 Foundation Grant Management Manual 2018-19

    Feb 2019

      Application for District Grant Scholarship 2019-20

    Feb 2019

      District Grants scholarship Best Practice

     

      District Grant Project Progress Report

    July 2019

       District Grant Project Final Report

    August 2018

      Areas of Focus Policy Statements

  Detailed. April 2016
Rotary Foundation - Areas of Focus   Overview brochure

August 2016

Guide to Global Grants

    August 2016
       
Title Pdf File Description Date

INTERNATIONAL SERVICE:

 Club Service Projects Committee Manual 2016-19

    July 2016

 RAWCS Committee 2016-17

  May 2015

  DIK  -  Donations in Kind Poster

    May 2015

 RABS  -  Rotary Australia Benevolent Society

    Sept 2015

FAIM  -  Fourth Avenue in Motion  -  Giving Practical Aid Overseas

    May 2015

'Adopt a School' Program

    May 2015

Group Study Exchange 2018-19

    February 2018

GSE Team Leader Application 2018-19

    February 2018

GSE Team Member Application 2018-19

    February 2018

GSE Press release 2018-19

    February 2018

 

       
       
Title Pdf File Description Date

MEMBERSHIP:

Club Membership Manual 2016-19

    2016

How to propose a New Member

   

July 2015

Membership Proposal Form

   

July 2015

Couples Discount Application form

Available for a discount of D9650 District Dues

July 2015

Rotary on the Move Oct 2017

    Oct 2017

Rotary on the Move Sept 2017

    Oct 2017

S.T.A.R. Program for New members

     
       
Title Pdf File Description Date

PUBLIC RELATIONS:

Club Public relations committee  Manual

     

 

       
       
Title Pdf File Description Date

TRAINING MANUALS:

    All the available Manuals For Clubs  

Club Presidents Manual 2016-19

    2016-19

Club Secretary's Manual 2016-19

    2016-19

Club Treasurers Manual 2016-19

    2016-19

Club Foundation Committee Manual 2016-19

    2016-19

New Generations Manual (Youth Service)

    2015-16

Club Public Relations Manual 2016-19

    2016-19

Vocational Service Manual

  Current Manual Is service projects. Link is to the last document RI produced. See entries below for District cretaed manual to use in conjunction with this book.  2015-16

Club Membership Manual 2016-19

    2016-19

Club Service Projects Manual 2016-19

  Includes Community & International 2016-19

Club Administration Manual 2016-19

    2016-19
       
Title Pdf File Description Date

VOCATIONAL SERVICE:

 Vocational Service booklet 2017-18

      Feb 2018

RYLA (Rotary Youth Leadership Award) 2020 Brochure

    Aug 2019

RYLA (Rotary Youth Leadership Award) 2020 Application

  Aug 2019
       
Title Pdf File Description Date

YOUTH SERVICE:

       

D9650 Youth Protection Policy 2019-20

Revised version 21 Aug 2019 21 Aug 2019

Youth Protection WWCC Register form

    21 Aug 2019

Youth Volunteer and Declaration form

    21 Aug 2019

District Child Protection Policy - President's Report

  Form for a report by Presidents as adopted at the 2016 AGM  

MUNA Application letter to schools 2016

  2016 Application 2016

MUNA - first letter to clubs for 2017 event

    Jan 2017

MUNA - first letter to schools for 2017 event

    Jan 2017

MUNA - second letter to schools for 2017 event

    Feb 2017

MUNA - registration form for 2017 event

    Feb 2017

MUNA - invitation &registration form for 2017 event

    Feb 2017

MUNA - background paper for 2017 event

    Feb 2017

Public Speaking Competition 2018-19 including adjudication

    August 2018

Public Speaking Competition Application 2017-18

    August 2017

Youth Programs for Club Directors

  Full printed list of Youth programs for the Club Director  -  Current 2016 Sept 2016

Rotary Australia New Zealand Student Exchange 2016

    2016

Rotary Youth Programs  -  Youth Expo 

  Published by RC of Armidale AM 2016

RYLA (Rotary Youth Leadership Award) Documents are in the Vocational section above

    Documents are in the Vocational section above Feb 2018
Schools in D9650 Email Contact List   Published by Deb Farquhar RC Coffs Harbour Daybreak October 2017

Timeline for Youth Progams 2016-17

    Sept 2016

YEP Long term Exchange Information & Forms

    2015
       

 Contributions to this website VERY welcome. Click here for a how to instructions and form.

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